Student Recruitment and Hiring
Resources on this page are intended for those who recruit and hire students.
- Recent News
- Workday Tip Sheets
- Workday Reports and Supplementary Guidance
- Additional Workday Resources
- Student Job Profile Eligibility for Students Enrolled in a Degree Program
- Other Resources
Updated 03/31/2025
Contact Us
Penn Employee Solution Center
solutioncenter@upenn.edu
or
(215) 898-7372
Quick Links
Recent News
- March 28, 2025: 2025 Summer Federal Work-Study Student Jobs.
Departments may begin creating job requisitions for the 2025 Summer Federal Work-Study program, which begins May 19, 2025, and ends August 17, 2025.
- Access Workday tip sheets and other resources on the Student Recruitment and Hiring resources webpage (PennKey required). In the summer job requisition, include “Summer” in the job title to distinguish the job from the academic year, as all jobs are posted to the same student-specific job site.
- If a student continues from the 2024-2025 academic year, do not create a new job requisition; the appropriate HR analyst should update the compensation plan. Use the tip sheet Compensation-Request Compensation Change.
- Use this roadmap Student Worker Map at Yearend to determine the actions necessary for active student workers during the academic year and moving into various scenarios at the end of the term.
- HR analysts, budget partners, and others should plan on attending the Workday webinar on Wednesday, June 11, 12:00 - 12:30 to learn about end-of-term best practices for student worker records. Registration is required.
Workday Tip Sheets
- Recruiting-Create Student Job Requisition pdf
- Recruiting-Create Job Requisition pdf
- Recruiting-Student Job Application pdf
- Staffing Event-Hire Penn Student pdf
- Staffing Event-Hire Non-Staff pdf (for non-Penn students)
Workday Reports and Supplementary Guidance
- Reports to assist HR analysts and HR partners in schools and centers with hiring or terminating student workers.
- Supplementary Guidance-Recruiting and Hiring Non-Penn Students
- Supplementary Guidance-Recruiting and Hiring Non-Degree Penn Students
- Supplementary Guidance-Hourly Student Structure
- Supplementary Guidance-Graduate Student Stipend Structure
Additional Workday Resources
- Student Records webinar recording and slides on 2024-04-17
- Student Recruiting webinar recording and 2021-03-24 Student Recruitment in Workday slides, and 2021-03-24 Webinar Q&A.
Eligibility
| Workday Job Profile | Graduate PhD | Graduate Non-PhD | Undergraduate |
|---|---|---|---|
| Work-Study (must be primary job) (hourly) | Yes * | Yes * | Yes |
| Student Worker (hourly) | Yes ** | Yes ** | Yes |
| Educational Fellowship (monthly) | Yes | Yes | No |
| Pre-Doctoral Trainee (monthly) | Yes | Yes | No |
| Teaching Assistant (monthly) | Yes | Yes | No |
| Teaching Fellow *** (monthly) | Yes | No | No |
| Research Assistant (monthly) | Yes | Yes | No |
| Research Fellow *** (monthly) | Yes | No | No |
* If a graduate student has monthly and work-study positions, work-study must be primary to allow time entry in Workday.
** If a graduate student has monthly and student worker positions (not work-study), the student/department must complete manual timesheets/enter payments as One Time Payment Grad Student Monthly.
*** Teaching Fellow and Research Fellow jobs are only for PhD students performing teaching/research required for their PhD degree program.