Student Recruitment and Hiring
Resources on this page are intended for those who recruit and hire students.
- Workday Tip Sheets
- Workday Reports and Supplementary Guidance
- Additional Workday Resources
- Student Job Profile Eligibility for Students Enrolled in a Degree Program
- Other Resources
Updated 11/27/2024
Contact Us
Penn Employee Solution Center
solutioncenter@upenn.edu
or
(215) 898-7372
Quick Links
Workday Tip Sheets
- Recruiting-Create Student Job Requisition pdf
- Recruiting-Create Job Requisition pdf
- Recruiting-Student Job Application pdf
- Staffing Event-Hire Penn Student pdf
- Staffing Event-Hire Non-Staff pdf (for non-Penn students)
Workday Reports and Supplementary Guidance
- Reports to assist HR analysts and HR partners in schools and centers with hiring or terminating student workers.
- Supplementary Guidance-Recruiting and Hiring Non-Penn Students
- Supplementary Guidance-Recruiting and Hiring Non-Degree Penn Students
- Supplementary Guidance-Hourly Student Structure
- Supplementary Guidance-Graduate Student Stipend Structure
Additional Workday Resources
- Student Records webinar recording and slides on 2024-04-17
- Student Recruiting webinar recording and 2021-03-24 Student Recruitment in Workday slides, and 2021-03-24 Webinar Q&A.
Eligibility
| Workday Job Profile | Graduate PhD | Graduate Non-PhD | Undergraduate |
|---|---|---|---|
| Work-Study (must be primary job) (hourly) | Yes * | Yes * | Yes |
| Student Worker (hourly) | Yes ** | Yes ** | Yes |
| Educational Fellowship (monthly) | Yes | Yes | No |
| Pre-Doctoral Trainee (monthly) | Yes | Yes | No |
| Teaching Assistant (monthly) | Yes | Yes | No |
| Teaching Fellow *** (monthly) | Yes | No | No |
| Research Assistant (monthly) | Yes | Yes | No |
| Research Fellow *** (monthly) | Yes | No | No |
* If a graduate student has monthly and work-study positions, work-study must be primary to allow time entry in Workday.
** If a graduate student has monthly and student worker positions (not work-study), the student/department must complete manual timesheets/enter payments as One Time Payment Grad Student Monthly.
*** Teaching Fellow and Research Fellow jobs are only for PhD students performing teaching/research required for their PhD degree program.